Location: Denver, Johannesburg, Gauteng, South Africa
Closing Date: 26 May 2025
Reference Number: BIL250520-1
Department: Warehousing
Office/Facility: Denver Chemicals
Reporting Line: Reports to the Operations Supervisor
Contract Type: Fixed-Term
About the Company – Bidvest International Logistics (BIL)
Bidvest International Logistics (BIL) is a leading logistics and supply chain service provider in South Africa. As a division of the Bidvest Group, BIL offers world-class freight forwarding, warehousing, and distribution solutions to clients in multiple industries including retail, pharmaceuticals, and manufacturing.
With a proven track record for operational excellence, innovation, and client satisfaction, BIL has positioned itself as a trusted logistics partner both locally and internationally. Employees at BIL are part of a dynamic network that supports the movement of goods with professionalism and purpose, making it an ideal environment for those looking to grow in logistics and administration.
Key Responsibilities
1. Stock & Inventory Administration
- Capture all incoming cargo and verify delivery notes against BIL tally sheets.
- Update delivery and stock records in both BIL and client systems.
- Reconcile theoretical versus physical stock counts and report any discrepancies.
- Identify and report damaged or expired goods to the stock controller.
- Generate and distribute picking instructions in alignment with the BIL delivery schedule.
- Ensure dispatches are properly matched with invoices before release.
- Manage documentation for client deliveries, including POD tracking and scanning.
2. Order & Distribution Processing
- Release orders on client systems and record them on BIL’s internal platforms.
- Oversee printing of client invoices and capture dispatch data accurately.
- Process returned goods with proper coding and system updates on the same day of receipt.
- Maintain complete administrative records for cargo in and out of the facility.
3. Reporting and Client Administration
- Compile spreadsheets and operational reports for both management and clients.
- Prepare client charge-out summaries for processing by the admin controller.
- Monitor and follow up on outstanding invoices or unfulfilled orders.
- Resolve client queries promptly and maintain a professional standard of service.
4. Systems Improvement & Communication
- Contribute to the continuous improvement of administrative systems and workflows.
- Maintain regular communication with third-party depots, internal teams, sales agents, and clients to address queries or logistics challenges.
- Ensure compliance with all BIL policies and health & safety regulations.
Skills and Competencies
Candidates must demonstrate:
- Excellent computer literacy, including proficiency in MS Office and Excel.
- High levels of attention to detail and documentation accuracy.
- Effective communication and customer service orientation.
- The ability to multitask and manage deadlines under pressure.
Qualifications and Experience
- Grade 12 (Matric) – Essential
- Minimum 3 years of warehouse administration experience
- At least 1 year of working knowledge of CargoWise One – Required
- SAP experience – Advantageous
Why Join BIL?
This Admin Clerk Job in Johannesburg offers an exciting opportunity to be part of a logistics leader that supports growth, fosters operational excellence, and values professional development. The successful candidate will play a pivotal role in ensuring that the warehouse runs efficiently and that client relationships are supported by reliable administrative practices.