Position: Administration Clerk (Retail)
Company: AFGRI
Location: Standerton, Mpumalanga
Closing Date: 12 April 2025
Position Overview: What Does an Administration Clerk (Retail) Do?
The role of an Administration Clerk (Retail) is a critical one within the operational framework of the branch. This individual is responsible for managing the flow of documentation, stock-related admin, and retail data. The position requires a detail-oriented individual who is organized, accurate, and capable of maintaining a calm, professional demeanor under pressure.
The ideal candidate is someone who enjoys working behind the scenes, thrives on order and consistency, and understands the importance of accuracy in the retail supply chain.
An Administration Clerk (Retail) handles the behind-the-scenes coordination that keeps the wheels of retail turning — from matching stock to documentation, managing supplier communications, to overseeing the integrity of daily transactions.
Minimum Education & Experience Required
- Grade 12 / Matric Certificate
- Minimum of 2 years’ experience in an administrative role, preferably within a retail or warehouse environment
Key Responsibilities
- Receive and compare incoming stock against delivery notes.
- File and manage delivery documents and assist with ad-hoc receiving duties.
- Ensure all documents are accurately processed in the system with correct sequencing.
- Collect and process invoices electronically, linking them to delivery notes and purchase orders.
- Handle various claims processes, including damages, short or surplus deliveries, expired stock, and warranty claims.
- Maintain strong internal and external client relationships, handling queries promptly and professionally.
- Generate reports such as:
- Outstanding purchase orders
- Negative stock on-hand reports
- Claims tracking (daily, weekly, monthly)
- Assist in quarterly stock-taking exercises and enter stock count data into the system.
- Report variances and discrepancies to line management immediately.
- Liaise with suppliers regarding outstanding invoices, credit notes, or stock issues.
- Monitor and verify stock codes, pricing, and orders for accuracy.
- Perform daily cash-ups and submit reports, ensuring compliance with company policy.
- Resolve cash discrepancies and report to the Regional Banking Clerk.
Required Skills and Competencies
Technical Competencies:
- Computer literate, especially in Microsoft Office Suite
- Capable of using internal systems for stock and financial reporting
Behavioural Traits:
- High level of accuracy and attention to detail
- Self-disciplined and well-organized
- Cooperative team player who aligns with company values and management structure
- Strong communication skills, both verbal and written
Behavioural Competencies
- Excellent attention to accuracy
- Strong sense of discipline and accountability
- Ability to work well within a team
- Professional alignment with management directives
Please Note:
Only shortlisted applicants will be contacted. If you do not hear back within 30 days after the closing date, please consider your application unsuccessful. Recruitment is aligned with AFGRI’s Employment Equity Policy.
Tailor your CV to highlight relevant administration and stock control experience. Show your ability to multitask, stay organized, and be proactive — these are the qualities AFGRI values.
Deadline: 12 April 2025 – Apply before time runs out!